Learn how to join a club near your home. Become a member of one the 4-H Clubs in Clark County.
What Are The 4-H COVID-19 Protocols Now? (February 2022)
COVID-19 protocols continue to change and evolve with each new variant and community spike, surge and spread. All 4-H participants are encouraged to do their part to protect themselves and each other.
These are the COVID-19 BEST PRACTICES that should be followed at 4-H meetings and events:
- Choose meeting locations that allow for appropriate social distancing. Meet outdoors when you can. Meet virtually when necessary or warranted due to COVID community spread.
- When meeting indoors and when social distancing is difficult, masks are RECOMMENDED.
- When food or beverage is served, choose pre-packaged items.
- Encourage hand washing and have hand sanitizer available for use.
- Do not attend in person 4-H meetings, events or programs if you are ill or not feeling well.
- If you or someone in your household have tested positive with COVID-19, been exposed to someone positive or are under quarantine, please do not attend in person 4-H meetings, events, or programs.
- All clubs must maintain attendance records for at least 6 months for contact tracing purposes.
Note: The symptoms for COVID-19 are changing with each variant making it difficult to know without a COVID-19 test whether it is a cold, the flu, or COVID-19. We encourage you to err on the side of caution to reduce the risks to others.
Virtual Club Management
4-H Club Brochures by School District
Click here for 4-H Enrollment Instructions for new families - Enroll by April 15
Click here for re-enrollment instructions for all returning members, cloverbuds and volunteers - Enroll by April 15
Eligibility for 4-H membership begins when a child has reached age 5 and is enrolled in kindergarten as of January 1st of the current year. Membership with 4-H projects begins when a child is at least age 8 and enrolled in 3rd grade as of January 1st of the current year or age 9 regardless of grade. 4-H membership ends December 31 of the year in which an individual reaches age 19. Youth age 9 and above by January 1 of the current year regardless of grade are elegible for projects. Membership is open to any youth regardless of race, color, creed, religion, sexual orientation, national origin, sex, age, handicap, or Vietnam-era status.
There are over 200 projects 4-H members may select to enroll and participate in over the course of a year. The Family Guide gives an overview of each 4-H Project. In addition, you can check out all the 4-H projects on-line through 4-H Project Central.
Youth, 5 years old and in Kindergarten through 2nd grade, may only participate in Cloverbud Programming using activities appropriate for their age. 4-H Cloverbuds may not enroll with a 4-H project or participate in any competitive 4-H events.
4-H Club Enrollment Deadline
Mark your calendars: The 4-H Club Membership and Project Enrollment Deadline is April 15 of the current year in order to participate in Project Judging/Skillathons and the Clark County Junior Fair. All 4-H member re-enrollment forms and 4-H member enrollment forms must be turned in by April 15. Your 4-H club and project enrollment is your qualification for participating in the Clark County Junior Fair. Please take great care in choosing and recording project numbers on re-enrollment and enrollment forms. You may not add 4-H projects after the April 15th deadline.
Across County Lines Membership
Youth are encouraged to participate in a 4-H club in their home county. However, sometimes, families choose for their children to belong to a 4-H program in a county other than their home residence. If you are in this situation, you will need to complete an Across County Lines 4-H Form. Send your completed form to the County Extension Office of request. Your request will be reviewed by the 4-H Youth Development Extension Educators (residence & request) and acted upon. Once reviewed, you will receive a letter approving or denying your request. This application only needs to be completed once during a 4-H member's tenure unless their situation changes.
Financial Information for 4-H Clubs and Committees
Individual forms can be located on the Application and Forms page.
4-H Club Charter Checklist - Charter Checklist- click for a copy
Each club must complete the charter checklist every year to insure proper structure for a 4-H Club and adhere to the guidelines required by Ohio State University Extension and National 4-H Headquarters. The checklist must be completed and signed by 4-H Club Organizational Advisor and submitted to the Clark County Extension Office, 3130 East Main Street, Springfield, OH 45505 or e-mail to email@example.com by April 1 of the current year. The Clark County Extension 4-H Professional will review the club charter, sign and issue charters annually to those clubs meeting requirements.
4-H Club Constitution - 4-H Club Constitution - click for fillable PDF
Every Club must adopt the new constitution format.
Fill in the Club name and County name in Article I - Name.
If the Club finds it necessary, fill in additional policies of the club in Article IV - Policies.
Have the Club President and Club Organizational Advisor both sign the adopted constitution on the final pages.
No other changes may be made to the Club Constitution. This is a fill able PDF document.
Retain a copy for your 4-H Club records and submit a copy to the Clark County Extension Office, 3130 East Main Street, Springfield, OH 45505 or e-mail to firstname.lastname@example.org to be kept on file. Club constitutions must be submitted with club enrollment and your club charter checklist by April 1 of the current year.
Adoption of the 4-H Club Constitution is required for any new 4-H club at organization.
4-H Club By-Laws - By-Laws Template -click for PDF
The adoption of 4-H Club By-Laws provides a framework for the Club’s operation/management and may be adopted in addition to the Club Constitution, but is not a requirement. The items provided in the By-Laws Optional Template are only samples and suggestions. 4-H Clubs should seriously consider any By-Laws to be sure that items included do not conflict with the Club Constitution. When a club adopts By-Laws, a copy must be submitted for file in the Clark County Extension Office and a new copy, if By-Laws are changed in the future.
President - President's Handbook, Planning the Meeting Agenda and Sample Meeting Script
Vice President - Vice President's Handbook, Club Member List, Club Yearly Calendar, Committee Planning Sheet, Committee Summary Sheet, Guest Speaker Guidelines and Planning the Meeting Agenda
Secretary - Secretary's Handbook, Club Roll, List of Advisor and Officers, List of Committees, Meeting Notes Worksheet, and Official Meeting Minutes Form
Treasurer - Treasurer's Handbook, Budget Form, Check Balancing/Reconciliation Form, Record of Club Finances, Treasurer's Report and Yearly Summary
News Reporter - News Reporter's Handbook, Meeting Report Form and News Reporter Summary
Health Officer - Healther Officer's Handbook
Historian - Historian's Handbook and Historian Event Information Form
Safety Officer - Safety Officer's Handbook
Recreation Leader - Recreation Leader's Handbook, Activity Planning Sheet, Blue Ribbon Games and Recreation Plan for the Year
Community Service Officer - Community Service Officer's Handbook
Flag Bearer - Showing Respect for American and 4-H Flags
4-H and Social Media - National 4-H Social Media Dashboard, Social Media Webinar Series, National 4-H Social Media Guidelines, and Ohio 4-H Guidelines for Social Networking and Websites
Parliamentary Procedure Resources
- For members: Who Wants to Be a Parliamentrian?, York County 4-H Parliamentary Procedure Handbook from Pennsylvania 4-H, Using Parlimentary Procedure Plain and Simple, Parliamentary Procedure from Illinois 4-H, and Tools of Parliamentary Procedure from Ohio 4-H (Belmont Co.)
- For club advisors and teen leaders: Every Member Needs to Know activity from Ohio 4-H Advisors Handbook, Parliamentary Procedure Terms Activity from Ohio 4-H Advisors Handbook, Practice Makes Perfect Parliamentary Procedure from Ohio 4-H (Adams Co.), Parliamentary Procedure videos from Ohio 4-H (Vinton Co.), Basic Parliamentary Procedure for 4-H Clubs from Utah 4-H (Weber Co.), Quick and Easy Guide for Teaching Parliamentary Procedure from Wisconsin 4-H Southern District LeadershipTeam, and Parliamentary Activity Kit from Ohio 4-H (Hardin County)